• 15-20 hours per month

• Hourly pay based on experience

• Remote position

Willow and Jax is a new and growing boutique consulting and creative studio providing brand strategy, client experience design, and high-level support for female founders in interior design.

Our mission is to help female interior designers live abundant, creative lives by crafting tailored, sustainable systems that simplify business management and bring balance to the everyday.

We are looking for a part-time contract Virtual Assistant to join our team. This is a remote contractor position for 15-20 hours a month, with the potential to grow into a larger role.

Role & responsibilities

The Virtual Assistant will be responsible for providing support across all major functions of the business, assisting with general day-to-day operations and tasks, from client support to social media scheduling and content management.

General Admin

• Keep company files, systems, and processes up to date

• Support CEO with calendar management and handling communications

• Other miscellaneous administrative tasks that pop up!

Client Management

• Prepare final deliverables and offboarding packets

• Create and maintain a client testimonial database

Marketing

• Manage content calendar and track monthly analytics

• Design branded assets using company’s brand guidelines

• Schedule content and posts on Squarespace and Instagram

• Load and test marketing emails in Flodesk

• Engagement on Instagram with relevant hashtags, accounts, and followers

• Repurposing content across multiple platforms

Technical Support

• Support in website updates as needed

• Setup and test funnels for sales and product delivery

• Create and test automations for client workflows

The perfect candidate:

• Has previous experience in office management

• Has impeccable attention to detail and an eye for design

• Has the ability to learn new software and systems as needed

• Is comfortable speaking up and thinking outside the box

• Can confidently take action and make decisions, even in ambiguous situations

• Is resourceful with strong time-management skills

• Is able to maintain confidentiality of company information

Systems We Use

Below are the main systems we use. It is not an absolute requirement that you know how to use all of them, but certainly beneficial!

Googe Workspace | Honeybook | Asana | Voxer | Squarespace | Canva | Affinity Designer | Flodesk | Plann

About the company

Our Guiding Principles:

Simplicity

Our approach is simple and uncomplicated. The goal is to be lean-thinking and to create solutions that can be executed easily and without overwhelm.

Approachability

We believe in fostering a warm, welcoming atmosphere for all and we celebrate designers who are down-to-earth, sensible, and light-hearted.

Individuality

We honor what makes each of us unique, from the goals we set for ourselves to the backgrounds that make us who we are. There are no cookie-cutter strategies.

Balance

We take our work seriously, but we also make space for family, interests, mental health, and wellness. Our best work is done when we feel like our whole, true selves.

Impact

Our aim is to make a difference in our client's lives and to bring forward the energy and bandwidth needed for them to pass that impact forward.

Gratitude

We are always grateful for the trust our clients put in us, and we approach each day with an abundant mindset. We are so fortunate we get to do this.

Willow and Jax welcomes applicants from all backgrounds, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, or veteran status

We’re not actively hiring for this position, but please submit your resume if you feel you would be a great addition to our team! When an opportunity arises in the future, we will reach out to you.